Management of defective money vault

1. Management of defective money vault shall comply with management of money vault and cash preservation of State Bank of Vietnam for Central money vault.

2. Individuals managing defective money vault

a) 3 following individuals shall participate in managing defective money vault at each destroying body: 1 member of the Council for destroying money, 1 accounting employee and 1 keeper of defective money vault.

b) Individuals managing defective money vault shall be decided by Governor of the State Bank of Vietnam.

c) Responsibilities of individuals managing defective money vaults

(i) The member of the Council for destroying money shall be responsible for organizing management and ensuring safety to assets and operation defective money vault; tasked with keeping keys to 1 lock pad of the outer doors of the money vault; directly unlocking and locking doors to supervise entry and exit and preserve assets in the defective money vaults; directly list and sign for confirmation on money records and records monitoring each type of asset, inventory records and vault access cards.

(ii) Accounting employee shall be responsible for managing and supervising entry and exit and preserving assets in the defective money vault; tasked with managing and keeping keys to 1 lock pad of the outer doors of the money vault; directly unlocking and locking doors to allow asset entry and exit, preserving defective money vault; examining and comparing figures between accounting books and money records to ensure consistency; directly participating in inventory and signing for confirmation on money records and records monitoring each type of asset, inventory records and vault access cards.

(iii) Keeper of the defective money vault shall be responsible for ensuring absolute safety for assets in the money vault; managing and keeping keys to 1 lock pad of the inner doors of the money vault; receiving and transporting defective money adequately and promptly according to legal and legitimate accounting books; recording each type of defective money, vault access cards and other documents; recording and preserving documents adequately, coherently and accurately; arranging and preserving assets in vault neatly and scientifically.

3. In case an individual managing defective money vault takes a break according to policies, takes a business trip or study trip for less than 15 working days, Chairperson of the Council for destroying money (for northern destroying body) and Vice Chairperson of the Council for destroying money (for southern destroying body) shall consider and assign another individual as substitution. Governor shall decide in case of taking a break for 15 working days or more.

Article 14. Extraction from Central money vault to Council for destroying money

1. Based on quantity and value of each type of defective money in Decision of Governor of State Bank of Vietnam and plans for receiving money of each destroying body, Department of Issuance and Treasury shall order transportation to enable Department of Finance – Accounting (for northern destroying body) and Agency for Accounting – Financial Affairs affiliated to Sub-department of Issuance of Treasury (for southern destroying body) and produce records of extracting defective money from the Central money vault to defective money vault.

2. Based on documents on extracting defective money, Central money vault shall produce records on money assignment and receipt and assign defective money to each destroying body.

Article 15. Regulations on receipt and preservation of defective money

1. Leader of Team 1 shall receive money assigned by the Central money vault to store defective money packed in packages (boxes) sealed with lead, the sealing paper must be fully specified with details specified in regulations on sealing cash of State Bank of Vietnam under internal supervision of Department of Issuance and Treasury.

2. Defective money while being stored must be classified and arranged scientifically without changing packing conditions of defective money.

3. Based on records of extracting defective money, Council for destroying shall select a random amount of money according to tally rate of each type of money approved by Chairperson of the Council for destroying money, hand over to Team 1 and to Team 2 to tally each note (piece); the remaining amount of money that does not require tallying shall be handed over to Team 3 for shredding.