Inventory of defective money vault

1. Defective money stored in vault shall be examined once a month on the last working day of the month. Inventory shall be implemented by Vice Chairperson in charge of destroying bodies, members of Council for destroying money managing money vault, heads of money destroying agency and employees performing accounting tasks for defective money vault; additional assistants may be summoned for inventory under supervision of Supervision council.

2. Inventory method shall comply with applicable regulations on cash inventory of State Bank of Vietnam.

3. Records of inventory shall be made into 5 copies: Council for destroying money shall keep 4 copies; Supervision council shall keep 1 copy.

Article 22. Income and expenditure on destroying money

1. On a yearly basis, Department of Issuance and Treasury and Sub-department of Issuance and Treasury shall consolidate and produce estimates of income and expenditure on destroying money and send to Department of Finance – Accounting as per the law.

2. Income and expenditure on destroying money shall be accounted according to applicable regulations and law.

Article 23. Documents monitoring defective money

1. Entry and exit of money between Central money vault and Council for destroying money, internal assignment and receipt between specialized teams shall be fully, promptly and accurately monitored according to applicable accounting policies.

2. Keepers of defective money shall open record books to monitor general and specific sessions of entry and exit of money types; open vault cards to monitor each type of money in the vault.

3. Leaders of Team 2 and Team 3 shall open record books to monitor general and specific sessions of money types (entry, exit, other) of each team, advance amount; produce final reports on tally results and destroying results on a monthly basis, quarterly basis and yearly basis.

4. Assignment and receipt of money between specialized teams shall be made into records for money assignment and receipt, records for monitor and fully signed for confirmation.